HR Admin Intern

HR & Recruitment Support

• Recruitment & Training: Support posting job ads across channels, screening candidate CVs, scheduling and sending interview invitations, and welcoming candidates for interviews at the office.
• Onboarding & Offboarding: Support procedures to welcome new employees (preparing workstations, registering parking passes) and assist with offboarding procedures when employees leave (retrieving parking cards, checking handovers of workstations/basic assets).
• Data Management: Input, update, and archive HR records (both hard and soft copies) to ensure accuracy and confidentiality.

Administrative Support & Cost Management

• Correspondence & Documentation: Manage incoming and outgoing official dispatches, systematically classify and archive documents, and support drafting internal announcements and basic administrative documents.
• Purchasing & Asset Management: Manage, inventory, and track periodic orders for office supplies, daily necessities, and office equipment.
• Office Management: Support monitoring cleanliness, security, and maintaining a neat, comfortable workspace.
• Cost Management & Payment Procedures: Support tracking incurred administrative expenses, creating advance requests, collecting and verifying VAT invoices/vouchers, and executing settlements and reimbursements for office operations and event expenses.

Internal Culture & Events

• Support the organizing committee in internal communication activities, organizing monthly employee birthdays, Teambuilding, Year-End Party, and general company events.
• Perform other supporting tasks as assigned by the Line Manager.

What You Need To Maximize Your Contribution

• Education: 3rd/4th-year student or fresh graduate in HR Management, Business Administration, Archival Studies, Law, Foreign Languages, Accounting – Finance, or related economic fields.
• Special Plus: Having completed training or professional courses in clerical/archival management is a major advantage.
• Technical Skills:
  • Proficient in Office Information Technology (Word, Excel, PowerPoint).
  • Careful and precise in calculating and summarizing cost figures and timekeeping data.
• Mindset & Soft Skills:
  • Meticulous, honest, highly responsible, and excellent at maintaining information confidentiality.
  • Good communication, agile, personable, and capable of building team connections.
  • Proactive at work with good personal time management skills.

What You Will Gain

• Internship Allowance: Provided monthly.
• Training & Development: Direct 1-on-1 mentorship on structured enterprise HR/Admin operational processes, as well as financial document and cost management procedures.
• Internship Support: Official company stamp/seal confirmation and evaluation support for graduation internship reports.
• Career Opportunity: Potential evaluation for a Full-time position (HR/Admin Executive) after the internship based on performance.
• Work Environment: Youthful, dynamic, and professional working environment; full participation in company Teambuilding, Happy Hour, and internal events.